Cognitive Automation
for Accounts Receivable
Reduces running costs and errors simultaneously.
Description of Problem
There were various manual tasks in the Accounting Department of the Client’s company. The staff was spending may hours (almost) every day to transfer data from various types of files to their accounting software.
Accounts Receivable Processing
There are three types of accounts receivable documents: Statement Document, Credit Memo, and Official Receipt.
- The staff needs to manually transfer hundreds of partners’ ordering data from excel files to their accounting software.
- The staff needs to manually check whether the partner has any accounts receivable documents.
Overdue Reminder
There are two types of overdue reminder templates. Type 1, means the partner has one month overdue. Type 2, means the partner has two months overdue.
- The staff needs to manually transfer hundreds of partners’ accounts receivable data from excel files to their accounting software.
- The staff needs to manually send overdue reminders to partners using the Type 1 and Type 2 templates.
Client Overview:
The client is a major automotive distributor company with various kinds of products.
Industry:
Logistics
Processes Type:
Accounts Receivable Processing
How Gleematic Helps
Gleematic is able to enter hundreds of partners’ data to accounting software round the clock. The data entry tasks that usually takes about two weeks every month to complete is done by Gleematic is able to do it in just 3-4 days.
With Machine Learning, Gleematic is able to classify the data into several types of labels. Then automatically send out overdue reminder emails using Type 1 and Type 2 templates.
Gleematic then sends back the report of labeled excel files and overdue reminder attachments to the Accounting Department.
Results
Degree of Robotization: 75% Effort Automated
ROI: 3 Months
Human Error Rate Reduced
Manual Effort Reduction to 75%
Faster Processing Time: Reduction of 65%
More Standardization
High-Quality Improvement
No More Repetitive Administration
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