Picture this: it’s the end of the month, and some poor soul at your company needs to put together the packing list for each order.
He or she embarks on this mind-numbing journey by logging into any ERP/ I.T. system you use, copying the key data points, and entering them into the clunky packing list.
If your team is still copying and pasting data from one system to another, there’s a better way. It’s called packing list automation.
What is a packing list?
A packing list helps sellers and warehouse workers track which items should be packed for shipment to ensure the right product arrives on time. It also helps the seller to organize his packing and shipping team, which ensures that all items are in the right packaging and sent to the right buyers on the basis of the packing slips and packing lists.
This document also informs the warehouse worker or warehouse management system which items, if any, should have been on the packaging, how they should be packaged, and ensures that the order is correctly entered in the database.
For instance, if you receive parcel or freight deliveries on a daily basis, you must check each item on your packing list, check for damaged goods, make sure that orders are correctly placed in your database, and ensure that the item is in the correct packages and is sent directly to your buyer.
How to automate packing lists using cognitive bots?
A Cognitive Bot can extract more data than just the purchase order number when it comes to data extraction. It really pulls facts, line details, from the packing slip itself, so you can start the matching process at that moment.
A packing slip is scanned in by your team. Then, the bot will take over the process of data extraction. It will look for a Purchase Order (PO) number. If it’s found, the bot will make “an enquiry” to your ERP.
After that, the bot will check “Hey does the PO number exist?” If it exists, they go for the next process. Then the document is automatically indexed because you have that info.
To get some ideas, watch how our cognitive bots handle system-to-system data transfer.
Packing lists can come in different formats but cognitive bots can still correctly identify and extract data automatically.
That is the advantage of Gleematic in terms of handling the long and tedious packing list process. With automation, it is easy for you to get things done faster with more efficiency and cost-effectiveness. With so many advantages that Gleematic software can automate in Packing Lists’ work, making Gleematic more desirable in your company. In another use case, here’s how Gleematic helps M&P International Freights to automate the processing of incoming leads from website.