Good riddance to paperwork in logistics. Remove 80% of eyeballing documents. 

Love your job, but hate the paperwork in a logistics company? So do we! In this post, we will go into how you can use Gleematic to minimize paperwork while conveniently capturing valuable details for future use.

Gleematic is a versatile cognitive automation software that captures, organizes, and makes all of the information from your documents easily accessible. It makes it simple for users to exchange content, communicate, and handle tasks. It’s easy to save and locate documents using Gleematic. Gleematic can pull data out of documents from a wide range of file formats, including scans of documents, PDFs, spreadsheets, slides, Word documents, etc. 

 

Getting started with reducing paperwork

Processing paperwork will take time and slow down the day-to-day operations of your company. Although some paperwork is needed, it is critical to explore the digital era and use AI or OCR to assist with activities such as getting data out of Bills of Lading, Airway Bills, Packing Lists, invoices, receipts, etc. 

Below are some of the cool stuff you can try with Gleematic. 

1. Turn scanned documents into machine-readable files

Key data such as purchase order numbers, supplier names, and amounts can be extracted from invoices and then validated against existing information. For example, you might want to check that the data inside an invoice from a supplier tallies with the Purchase Order that you have sent to this supplier earlier. 

One significant advantage of scanning documents into Gleematic is that Gleematic does an OCR (optical character recognition) scan on your documents, allowing you to look for text in scans and images. For instance, the video below demonstrates how Gleematic converts a scanned document into a readable file and make the file ready for the next stage of pulling out the key information points. 

 

2. PDF Labeling to train data extraction

A simple sentence to your understanding:  Label your PDF files and let the robot learn.

Gleematic’s text PDF labeling function speeds up the development of training datasets and uses Natural Language Processing (a type of machine intelligence) to identify and group text. This improves efficiency of the organization’s workflow as you won’t have to manually ‘eyeball’ data and type out. You can use Gleematic to get information from documents such as packing lists, invoices, purchase orders, claim forms, training forms, or even identification documents and certificates of compliance (CoC). All types of labeling activities are covered by our “PDF Labelling” feature.

invoice pdf extraction
Labelling PDF invoice in Gleematic

Here’s another demo video that you can check out.

PDF Labeling – Extract your invoice

Gleematic’s “PDF Labelling” feature allows you to label your PDF invoices and treat them as “training data”. Your training data can consist of around 50 to 100 PDF files for relatively high accuracy. You don’t have to be limited by template. You can process documents in Asian languages such as Chinese, Bahasa, Vietnamese, etc. After the labeling process is done, Gleematic will adopt the training data (model) and execute extraction towards other 1,000 PDF documents you’ve left.

You might think, “It can’t be that simple!”. Well, it is what it is. Even if you don’t have any programming experience nor coding background, Gleematic allows you to automate without facing hassle in technology. Technology should ease our lives instead of creating more confusion.

 

3. Splitting one PDF file into respective types of documents

Have you ever faced the issue whereby your supplier sends you a document with 100 pages but you only need to get data out from the fourth and fifth page? For example, you might just need the data from invoice but your supplier has scanned the various pages of packing list together. You can use Gleematic to help you break up the document for you.

Don’t worry about designing the scripts! Most of our users will only need two days to get the hang of the software.

Start your automation now

These are just an overview to easily capture and extract information using Gleematic. As you begin to digitize all of your documents, you will notice that you have fewer papers and clutter on your desk. And you’ll also start to think about more ways to use Gleematic to digitize your life and reduce clutter.

It’s time to spend less time processing paperwork.  Boost your company’s productivity with Gleematic!

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