Do you love your job, but hate the paperwork in a logistics company? So do we! In this post, we will go into how you can use Gleematic to minimize paperwork while conveniently capturing valuable details for future use with Intelligent Document Processing (IDP).

Gleematic is versatile cognitive automation software that captures, organizes, and makes all of the information from your documents easily accessible. It makes it simple for users to exchange content, communicate, and handle tasks. It’s easy to save and locate documents using Gleematic. Gleematic can pull data out of documents from a wide range of file formats, including scans of documents, PDFs, spreadsheets, slides, Word documents, etc. 

Save to Your Reading List: 5 Easy Hacks to Improve OCR Accuracy

First thing first, what is Intelligent Document Processing?

Intelligent Document Processing (IDP) is powered by Artificial Intelligence (AI), Machine Learning (ML), and similar technologies that can accurately read the many types of documents received for processing by logistics organizations. A variety of industries can benefit from intelligent data extraction and scale up their data-extraction systems to improve their processes.

AI and machine learning applications extract relevant business data from analog and digital documents in an accurate, cost-effective, and scalable manner. AI-based services give you the power to alter business outcomes throughout the document processing process.

Getting started with reducing paperwork

Processing paperwork will take time and slow down the day-to-day operations of your company. Although some paperwork is needed, it is critical to explore the digital era and use AI or OCR to assist with activities such as getting data out of Bills of Lading, Airway Bills, Packing Lists, invoices, receipts, etc. 

Below are some of the cool stuff you can try with Gleematic. 

1. Turn scanned documents into machine-readable files

Key data such as purchase order numbers, supplier names, and amounts can be extracted from invoices and then validated against existing information. For example, you might want to check that the data inside an invoice from a supplier tallies with the Purchase Order that you have sent to this supplier earlier. 

One significant advantage of scanning documents into Gleematic is that Gleematic does an OCR (optical character recognition) scan on your documents, allowing you to look for text in scans and images. For instance, the video below demonstrates how Gleematic converts a scanned document into a readable file and makes the file ready for the next stage of pulling out the key information points. 

2. PDF Labeling to train data extraction

A simple sentence to your understanding: Label your PDF files and let the robot learn.

Gleematic’s text PDF labeling function speeds up the development of training datasets and uses Natural Language Processing (a type of machine intelligence) to identify and group text. This improves the efficiency of the organization’s workflow as you won’t have to manually ‘eyeball’ data and type it out. You can use Gleematic to get information from documents such as packing lists, invoices, purchase orders, claim forms, training forms, or even identification documents and certificates of compliance (CoC). All types of labeling activities are covered by our “PDF Labelling” feature.

Here’s another demo video that you can check out.

Gleematic’s “PDF Labelling” feature allows you to label your PDF invoices and treat them as “training data”. Your training data can consist of around 50 to 100 PDF files for relatively high accuracy. You don’t have to be limited by a template. You can process documents in Asian languages such as Chinese, Bahasa, Vietnamese, etc. After the labeling process is done, Gleematic will adopt the training data (model) and execute extraction towards the other 1,000 PDF documents you’ve left.

You might think, “It can’t be that simple!”. Well, it is what it is. Even if you don’t have any programming experience nor coding background, Gleematic allows you to automate without facing hassle in technology. Technology should ease our lives instead of creating more confusion.

3. Splitting one PDF file into respective types of documents

Have you ever faced the issue whereby your supplier sends you a document with 100 pages but you only need to get data out from the fourth and fifth page? For example, you might just need the data from the invoice but your supplier has scanned the various pages of the packing list together. You can use Gleematic to help you break up the document for you.

Don’t worry about designing the scripts! Most of our users will only need two days to get the hang of the software.